{"id":9803,"date":"2024-01-29T10:15:00","date_gmt":"2024-01-29T10:15:00","guid":{"rendered":"https:\/\/welove.netexlearning.com\/?p=9803"},"modified":"2024-01-24T14:41:03","modified_gmt":"2024-01-24T14:41:03","slug":"why-changing-your-lms-doesnt-have-to-be-an-ordeal","status":"publish","type":"post","link":"https:\/\/welove.netexlearning.com\/en\/blog\/why-changing-your-lms-doesnt-have-to-be-an-ordeal\/","title":{"rendered":"Why changing your LMS doesn’t have to be an ordeal"},"content":{"rendered":"\n

The thought of switching to a new LMS can be daunting to anyone. And who can blame them? With so many big questions to ask, it\u2019s hard to know where to begin. But, luckily, at Netex Learning<\/a> we are no strangers to the world of learning management systems. In this article, we explore both the fears and the benefits around choosing a new LMS, as well as share our insights into how we are helping to make the migration process less painful for organisations.<\/strong><\/p>\n\n\n\n

To compare it to something many can relate to, the idea of changing LMS is as overwhelming as changing banks. With a bank, you have to go through the painful search of finding one that actually meets all your needs, and then you\u2019re dealing with transferring money, numerous different accounts, changing cards; overall, there is a lot to consider.<\/p>\n\n\n\n

In just the same way, choosing and migrating over to a new LMS brings a similar feeling of dread. But at Netex, we don\u2019t feel it has to be that way. Though the fears are understandable (and we address them further down), we know that a new LMS can bring relief to a lot of the training challenges that are felt by many; it must do, otherwise organisations wouldn\u2019t spend so much time looking for a replacement.<\/p>\n\n\n\n

So, before we dive into the fears, let\u2019s first remind ourselves exactly why we might be looking for a new LMS to begin with.<\/p>\n\n\n\n

What can you gain from changing LMS?<\/h2>\n\n\n\n

A new and improved user experience<\/h4>\n\n\n\n

An LMS is the learner\u2019s doorway into their training. It\u2019s how they\u2019ll access it, how they\u2019ll use it, yet even so, many LMS\u2019s out there provide off-putting user experiences. And an off-putting user experience is a tough hurdle for a learner to overcome. <\/p>\n\n\n\n

As is often the case in this modern world, learners are looking for instant gratification, a friction-free experience, one that is as easy as possible. They want a user experience that involves an easy learning journey, where they are encouraged to learn, and can easily engage with the materials. So, an LMS that provides a positive one can be a game changer.<\/p>\n\n\n\n

Data that can make a difference<\/h4>\n\n\n\n

Data is a huge topic in L&D. Its value is well recognised but it\u2019s still hard to obtain, and that can be down to the LMS, as it plays a big part in the collection of data.<\/p>\n\n\n\n

Depending on the LMS, the data on offer can vary. It can range from simple, such as how many learners have completed a course, to more specific and in-depth. The latter can range from the time it took learners to complete a piece of learning, to what page they got stuck on, all the training they\u2019re spending time on, what they\u2019re enjoying, and more. It can even help recommend further training.<\/p>\n\n\n\n

And this in-depth data is important as organisations aren\u2019t just looking for compliance data anymore. It\u2019s so much more than that. Not only can it provide learner insights, but it can also be used to support business cases and illustrate the impact of the training. And this is all down to the data the LMS can provide.<\/p>\n\n\n\n

An LMS suitable for all generations of learners<\/h4>\n\n\n\n

The way we access learning is changing. It used to be that it was through a desktop, but now organisations are looking for a way that is more flexible. The desktop functionality is still needed, don\u2019t get us wrong, but now, increasingly, mobile and tablet functionality is called for too. This is largely down to a new generation of learners that is joining the world of work, who expect, and prefer, to access everything through their phones. Or at least have the option to! This is why LMS\u2019s that have this flexibility, such as a dedicated mobile app, are appealing, as it ensures the learning caters to all.<\/p>\n\n\n\n

\"man<\/figure>\n\n\n\n

The fears about changing LMS<\/h2>\n\n\n\n

Hopefully you\u2019re now reassured as to why it\u2019s worthwhile pursuing a new LMS if you need one, so let\u2019s turn to the fears, to that feeling of dread. There are so many unanswered questions, so many potential risks, but do they need to be so daunting? We think not. Can they be tackled? Absolutely.<\/p>\n\n\n\n

\u201cWhat if we can\u2019t do what we can do now?\u201d<\/h4>\n\n\n\n

You might ask yourself: \u201cYes, this new LMS might offer new exciting things, but what if, in the process, we lose the vital things our current one offers us?\u201d This is a valid concern, and something you should always discuss with the new provider. Think carefully about what your absolutes are, what you need it for, and make a list. Then go through it with them and make sure the LMS meets these important needs.<\/p>\n\n\n\n

\u201cLearners are used to using an LMS and don\u2019t want to go through training again.\u201d<\/h4>\n\n\n\n

No one likes unnecessary training, but new products are likely to involve a degree of learning about them, but some more so than others. It doesn\u2019t have to be an overwhelming amount of training. If the LMS you choose is intuitive and simple to use, minimum to no training will be required.<\/p>\n\n\n\n

Also, to help bring your staff on board, you might want to consider an internal marketing campaign to promote the product and to help inspire intrigue and excitement about it.<\/p>\n\n\n\n

\u201cHow much time is needed to invest in getting it up and running?\u201d<\/h4>\n\n\n\n

We have constant demands on our time, and LMS\u2019s can be complex, so we\u2019re not surprised this is a worry. But this is a bit of a ‘how long is a piece of string’ question, as the time needed for a smooth transition will vary depending on the complexity of your existing set up. The important thing is to ensure that you\u2019re happy with the end product, and your new provider should work closely with you throughout the time to make sure you get the outcome you want.<\/p>\n\n\n\n

\u201cHow do we transfer data? Will we lose what we\u2019ve had?\u201d<\/h4>\n\n\n\n

It\u2019s understandable that you won\u2019t want to lose what you\u2019ve collected so far, so hopefully it\u2019ll be reassuring to hear that there are now ways to help the transfer of data. For example, through Learning Cloud, we can create a link between that and your LMS which will help move the data, and therefore ease the transition and integration.<\/p>\n\n\n\n

\u201cDo we have to go through it alone?\u201d<\/h4>\n\n\n\n

This is probably everyone\u2019s underlying fear \u2013 having to struggle through the migration alone. But that absolutely doesn\u2019t have to be the case. We can\u2019t speak for all providers out there, but here\u2019s how we help make the experience less painful.<\/p>\n\n\n\n

How we make an LMS migration easy<\/h2>\n\n\n\n

We don\u2019t believe that migrating to a new LMS should be an ordeal. As Peter Charlesworth, one of our Business Development Managers, explains, \u2018When we help organisations migrate from one LMS to another, we want to help take the pain away. It\u2019s all about working together with the client, taking away those fears and \u2013 most importantly \u2013 making sure that it\u2019s an LMS that they want.\u2019<\/p>\n\n\n\n

How do we make it easy for the customer?<\/h2>\n\n\n\n

Consultative approach<\/h4>\n\n\n\n

\u201cThis is what we\u2019re good at,\u201d explains Peter, \u201cand, if I\u2019m honest, why people like to work with us. We take the time to find out exactly what they need. We consult first and foremost before we offer a solution. And I think that\u2019s key. In the same vein, we won\u2019t shy away from saying if the LMS isn\u2019t the right fit for them at the moment. There is no point selling them something that isn\u2019t going to meet their needs, how does that develop trust?\u201d<\/p>\n\n\n\n

By asking exploratory questions, we try to get to the root of why they\u2019re looking for a new LMS, what the current one does and what additional features they\u2019re looking for. Peter explains, \u201cit isn\u2019t about us doing all the talking. We listen. We give them time and space to ask us questions too, anything that is needed to address those fears and help them think it through thoroughly.\u201d<\/p>\n\n\n\n

Explain the user experience vs administrator experience<\/h4>\n\n\n\n

The user experience and the administrator experience are usually different in an LMS, and Peter stresses that it\u2019s important to talk about both. \u201cWe know that a big factor for organisations is the learner experience, but the administrator experience is key as well, so we always make sure to discuss the two. Administrator requirements can vary quite a bit from organisation to organisation, so, again, it\u2019s all about understanding exactly what they need to make sure the LMS would be a good fit.\u201d<\/p>\n\n\n\n

It\u2019s a partnership<\/h4>\n\n\n\n

Peter\u2019s concluding thoughts summed it up perfectly. \u201cAll in all, it\u2019s about collaboration and partnership. We want to work together to get them what they need. We know that purchasing an LMS is a big decision, so we\u2019re there to support them every step of the way. We\u2019ll help them write business cases, provide free trials and do everything we can to help make it a smooth process.\u201d<\/p>\n\n\n\n

Related resources<\/h2>\n\n\n\n

If you enjoyed this article, you may also enjoy: Getting the most out of your L&D budget<\/a><\/em>, and How to implement social learning into your organisation<\/a><\/em>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Changing LMS can be daunting. Our article explores common fears around changing LMSs, and what can be done to help make the migration process easier.<\/p>\n","protected":false},"author":49,"featured_media":9807,"comment_status":"open","ping_status":"0","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[17,74,28],"tags":[],"class_list":["post-9803","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-corporativo","category-learning-technology","category-technologies"],"yoast_head":"\nWhy changing your LMS doesn't have to be an ordeal \u2013 We Love Learning<\/title>\n<meta name=\"description\" content=\"Our article explores common fears around changing LMSs and using our expertise, we explore how the LMS migration process can be made easier.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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